WAYS OOSH — Enrolment

Preview:

WAYS

OOSH

Enrolment Form

Learn, Create, Inspire, Excite · ~15 minutes

5 phases 💾 Progress saves automatically

Phase 1 of 5

Getting started

~15 min remaining

0% complete

📋

Before you start — have these ready

This form takes around 15 minutes. Your progress saves automatically so you can pause and come back. Tick off what you have — you don’t need everything to begin, but the more you have ready the smoother it’ll go.

About your child

Child’s Centrelink CRN

9 digits + a letter — your child’s CRN, not yours. Find it on myGov or any Centrelink letter.

💡 Don’t have it? You can use 123456789A as a placeholder — our team will follow up with you to get the correct one before your CCS is applied.

Required

Child’s date of birth

Ways OOSH accepts children aged 7–12 years.

Required

Child’s birth certificate

A scan or photo to upload — PDF, JPG or PNG.

💡 Can’t find it right now? You can submit without it and email it to [email protected] afterwards.

Required

Recent photo of your child

Used by educators to identify your child, and required for any medical action plans.

Required

Parent & family details

Your Centrelink CRN

Your own CRN for Child Care Subsidy (CCS) purposes — separate from your child’s.

Required

Contact details for emergency contacts

Anyone who might collect your child — name, mobile, address. Think aunties, uncles, grandparents, neighbours.

Required

Photo ID for each emergency contact

A photo of their driver’s licence or similar — helps staff verify identity at pick-up.

Required

Court orders or parenting plans

If applicable — we can only enforce complete documents, so please have all pages ready to upload.

If applicable

Health & medical

Medicare card

Medicare number, expiry date, and your child’s position number on the card.

💡 Not eligible for Medicare? Enter 0000000000 as the number — our team will note this on your file.

Required

Immunisation history statement

Download from Medicare via myGov — search “AIR Immunisation History Statement”. Must be current.

💡 Haven’t got it yet? You can submit without it and upload later — but your child cannot attend until we receive it.

Required

Medical action plan

Required if your child has anaphylaxis, allergies or asthma. Must be signed by a doctor and dated within the last 12 months. Download ASCIA forms from allergy.org.au or asthma plans from asthmaaustralia.org.au.

If applicable

GP & dentist details

Practice name, phone number and address. Not mandatory but helps us act quickly in an emergency.

Optional

Child Care Subsidy (CCS)

CCS assessment completed on myGov

Complete the CCS activity test on the myGov website. Takes about 10 minutes.

💡 Haven’t done it yet? You can still submit this form — tick “not yet” in the CCS section and our team will guide you through completing it. Don’t let this stop you.

Required

CCS confirmation letter

The letter from Centrelink confirming your CCS eligibility and entitlement percentage.

Required

Ready to go? 0 of 13 items checked Tick what you have

You can save your progress at any time and return later via email link.

PHASE 1Quick — takes about 1 minute

What type of care do you need?

Select the type of care you need — after school care, vacation care, or both. You can change this any time before submitting.

Select all that apply

✓

🎒

After School Care Regular weekly bookings after school, during term time. Select your permanent days below.

✓

☀️

Vacation Care School holiday bookings only. Book individual days during each holiday period.

✓

✨

Both — After School & Vacation Care Enrol for regular weekly care during term time plus school holiday days.

📅 Vacation Care — booked separately Vacation Care days are not selected here. Once enrolled, you’ll book individual holiday days directly through Owna (our parent portal) before each school holiday period.

Permanent days (After School Care only) ?Only select days you want as a recurring weekly booking. Leave blank if you only want casual one-off bookings. *

Mon

Tue

Wed

Thu

Fri

These recur every week during term time only. Vacation Care days are booked separately through Owna.

Preferred start date * ?Set this to the earliest date you’d like to start making bookings — even if you’re not sure of a specific day yet.

How did you hear about us?

PHASE 2About your child

Tell us about your child

Please double-check the date of birth and CRN — these are used to apply your Child Care Subsidy and errors will cause delays.

First name *

Middle name (optional)

Surname *

Preferred name (optional) ?If your child goes by a nickname, add it here — we’ll use it from day one so they feel at home straight away.

Gender *

Female Male

Date of birth *

WAYS OOSH accepts children aged 7–12 years.

Child’s Centrelink CRN * ?This must be your CHILD’s CRN — not yours. It’s 9 digits followed by a letter (e.g. 123456789A). Find it on myGov or any Centrelink letter. Using the wrong CRN will delay your CCS.

9 digits + a letter. Your child’s CRN — not yours. Find it on myGov or any Centrelink letter.

Two situations:
• Can’t find it right now? Check myGov, the Centrelink app, or any letter from Centrelink. It looks like: 123456789A
• Not eligible for Centrelink? Enter 123456789A as a placeholder — our team will add a note and it won’t hold up your enrolment.

Either way — don’t leave it blank.

Street address *

Suburb *

Postcode *

Lives with (optional)

School *

School not listed? Select that option — we’ll reach out to check if we can accommodate collection.

Permission to collect from school? *

Yes No

Collection arrangement ?How will your child be collected from school? e.g. walked by educator, parent picks up first, bus, etc.

Aboriginal or Torres Strait Islander?

Yes No Prefer not to say

PHASE 3 · 1 of 3Primary parent or guardian

Parent / Guardian 1

The primary parent should be whoever is linked to the child’s Centrelink CRN — this is who the Child Care Subsidy will be applied to.

ℹ️ In split families, either parent can apply for CCS. It doesn’t need to be the parent who spends the most time with the child — it just needs to match the CRN you entered on the previous step.

First name *

Surname *

Relationship to child *

Child lives with you? *

Yes No

Street address *

Suburb *

Postcode *

Date of birth *

Email address *

Mobile *

10 digits, no country code. International? Email us after submitting.

Home phone (optional)

Work phone (optional)

Country of birth *

Australia NZ Other

Please specify

Parent CRN (optional)?Your own Centrelink CRN — not your child’s. This helps us link your CCS claim correctly.

Can’t find it? Leave blank — our team can add it later once you locate it.

Occupation (optional)?Helps us know when it might be harder to reach you (e.g. if you’re in surgery or a long meeting).

Place of employment (optional)

Hours of work (optional)

Cultural background (optional)

PHASE 3 · 2 of 3Optional — skip if not applicable

Parent / Guardian 2

If there’s a second parent or guardian, add their details here. If not, just click Continue — this step is optional.

💡 Adding a second parent means we have someone else to contact if we can’t reach Parent 1, and they can do pick-ups without us needing to call you each time for permission.

First name

Surname

Relationship to child

Date of birth

Street address

Suburb

Postcode

Country of birth

Please specify

Does the child live with you?

Yes No

Email address

Mobile

Home phone

Work phone

Occupation

Place of employment

Hours of work

Parent 2 CRN

Cultural background

PHASE 3 · 3 of 3Emergency contacts & additional info

Contacts & additional information

Add anyone who may collect your child or be contacted in an emergency.

💡 Think ahead — aunties, uncles, grandparents, neighbours, family friends. If someone arrives who isn’t on this list, we’ll need to call you first before releasing your child.

Emergency contact 1 * Required

Full name *

Relationship *

Street address

Suburb

Postcode

Mobile *

Home phone

Work phone

This person may:

Give medical consentIf we can’t reach a parent first

Consent to transportIncluding excursions and outings

Consent to leave premisesIn emergencies or evacuations

Consent to regular outings

Be notified in emergencies

Collect child

Emergency contact 2 (optional)

Full name

Relationship

Mobile

Home phone

Work phone

Street address

Suburb

Postcode

This person may:

Give medical consent

Consent to transport

Consent to leave premises

Consent to regular outings

Be notified in emergencies

Collect child

Additional child information

Developmental support or assessments (optional) ?Sharing this will NOT affect your enrolment. WAYS OOSH has extensive experience with neurodiverse children and children awaiting diagnosis — this only helps us support your child from day one.

Fears or sensitivities (optional) ?e.g. dislikes balloons popping, anxious around loud noises. Helps us adapt activities so your child has the best experience.

Child’s routine (optional)

Siblings at the service (optional)

Close relations at the service (optional)

Court orders & parenting arrangements

Parenting court order? *

Yes No

Residence court order? *

Yes No

Upload court order or parenting plan (if applicable) ?We can only enforce COMPLETE documents. A partial court order is not sufficient — please ensure you upload all pages.

📄

Click to upload or drag and drop

PDF, JPG or PNG — complete documents only

📁 Files are uploaded securely to Google Drive and linked to your enrolment record for the team to review.

PHASE 4Health & medical details

Medical information

Required under Education and Care Services regulations. This information helps us act quickly and safely if your child needs medical attention.

Medicare

Medicare number * ?We need this so we can seek urgent medical treatment without waiting to contact you first. Not eligible for Medicare? Enter 0000000000.

Enter 0000000000 as the Medicare number and 01/2099 as the expiry date. Our team will note this on your file — it won’t block your enrolment.

Expiry *

Child’s number on card *

Private health cover?

Yes No

Ambulance cover?

Yes No

Health fund name

Membership number

GP & dentist (optional but helpful)

GP name

Medical practice / service

GP phone

GP address

Dentist name

Dental practice / service

Dentist phone

Dentist address

Medical conditions * All required

Anaphylaxis? *

Yes No

Allergies? *

Yes No

🚨 We cannot process your enrolment without a current medical management plan. It must be dated within the last 12 months, include a photo of your child, and you must confirm the correct labelled medication will be provided at the service.

Upload medical management plan *

📎

Click to upload or drag and drop

Must be dated within the last 12 months

Asthma or uses a puffer? * ?Even if your child hasn’t been formally diagnosed but uses a puffer for post-viral or reactive asthma, we still require a letter from your GP. This is because we are managing a medical condition.

Yes No

Other medical condition? *

Yes No

⚠️ A GP letter or asthma action plan is required — even for post-viral or reactive asthma where there’s no formal diagnosis. If your child has a puffer, we need documentation.

Upload asthma action plan or GP letter *

📎

Click to upload

Dietary restrictions? *

Yes No

Please describe

Immunisation * Required

I have chosen not to have my child immunised

Yes No

If yes, approved documentation must be provided before your child can attend. See our Immunisation Policy.

Immunisations up to date? *

Yes, up to date No Medical exemption

Upload immunisation history * ?Download your child’s AIR (Australian Immunisation Register) history statement from myGov. This is the official record we need.

💉

Click to upload or drag and drop

Download your AIR history statement from myGov

I’ll upload the immunisation history statement later — I understand my child cannot attend until it’s received.

Cultural & language background (optional)

Language spoken at home

Ethnicity

Religion

Religious celebrations

Cultural practices

Religious practices

PHASE 5 · 1 of 4Agreements & permissions

Agreements & permissions

The medical authorisation and CCS sections are mandatory. Photos and activity permissions are your personal choice.

CCS eligibility * All required

My child is in my care for the purpose of this enrolment

I am liable for the fees for this child

I meet the CCS residency requirements

My child meets the immunisation requirements

I have completed the CCS activity test assessment

I have received my CCS confirmation letter

Medical authorisation * Required

Collect my child if they become unwellI agree to collect within a reasonable time

Seek medical treatment from a registered practitioner or ambulanceNominated supervisor may act without waiting to contact me

Acknowledge: Parent 1 Parent 2

Seek dental treatment if requiredUsing dentist details provided, or our preferred provider

Acknowledge: Parent 1 Parent 2

Transport my child in an emergencyI agree to reimburse any necessary expenses

Administer Epipen or puffer without contacting me firstWe will call immediately afterwards — this is for emergencies only

Activities * Required

Excursions & regular outings

Emergency evacuationsMy child may be taken from the premises in a genuine emergency

Sunscreen applied by staff

Band-aids & basic first aid applied by staff

Insect repellentSupplied by parents — applied by staff when needed

Surfing & skateboarding activities

Child’s swimming ability (optional)

Photos & video — your preference

For internal staff trainingNot shared outside the organisation

Learning stories shared with familiesShared via the Owna app with your family

Shared with other services for training

WAYS OOSH website & social media

Personal viewing onlyFor your own records — not shared externally

Final agreements * Required

I have read (or will read) the parent handbookAvailable in the Owna app after enrolment is approved

I agree to the technology & device policyChildren must not access social media and must ask permission before photographing others at the service

I’d like to receive the WAYS OOSH newsletter

PHASE 5 · 2 of 4Attached documents

Upload your documents

Upload the documents listed below. All files are stored securely in Google Drive and linked to your enrolment record. Your team can access them during the approval process.

ℹ️ Accepted formats: PDF, JPG, PNG. You can upload multiple files per slot. Files upload instantly when selected — wait for the file name to appear before submitting.

Required documents

Immunisation history statement * ?Download your child’s AIR (Australian Immunisation Register) history statement from myGov. This is the official record we require.

💉

Click to upload or drag and drop

Download from AIR via myGov

Child’s birth certificate *

📋

Click to upload or drag and drop

I’ll send the birth certificate later via email to [email protected]

Child’s photo * ?A clear, recent photo of your child. Used so educators can identify your child on their first day, and is required for medical management plans.

📷

Click to upload or drag and drop

JPG or PNG — clear, recent photo

I’ll send a photo of my child later via email to [email protected]

Photo ID of all emergency contacts * ?A photo of the ID (e.g. driver’s licence) for each person listed as an emergency contact or authorised collector. This helps staff verify identity at pick-up.

🪪

Click to upload or drag and drop

One file per contact — you can upload multiple

I’ll provide emergency contact photo IDs later

Conditional documents upload if applicable

Medical action plan ?Required if your child has anaphylaxis, allergies or asthma. Must be current (within last 12 months), signed by a doctor, and include a photo of your child.

🏥

Click to upload or drag and drop

ASCIA action plan, asthma care plan or medical management plan

Dietary restrictions documentation

🍽️

Click to upload or drag and drop

Court orders, parenting orders or parenting plans ?We can only enforce complete documents — partial court orders are not sufficient. Please upload all pages.

⚖️

Click to upload or drag and drop

Complete documents only — partial orders cannot be enforced

Court orders relating to child’s residence

🏠

Click to upload or drag and drop

📁 All files are uploaded securely to a dedicated Google Drive folder for your child. Your WAYS OOSH team can access them during the enrolment review process.

PHASE 5 · 3 of 4Payment preferences

Direct debit details

We don’t collect your card or bank details here — that’s done securely through Owna after your enrolment is approved. This step just captures your billing preferences and your agreement to the direct debit terms.

ℹ️ Child Care Subsidy (CCS) is paid directly to the service to reduce your fees. The amount you pay will reflect your subsidy entitlement once your enrolment is approved and CCS is applied.

Payment preferences * Required

Preferred payment method *

Credit card Bank account

Your actual card or bank details will be entered securely in the Owna app after enrolment approval.

Preferred billing day *

Mon Tue Wed Thu Fri

Billing frequency *

Weekly Fortnightly Monthly

Agreements * All required

I have read and agree to the Terms and Conditions

I have read and agree to the Privacy Policy

By signing this Direct Debit Request, I understand and agree to the terms and conditions governing the debit arrangements set out in the Direct Debit Request Service Agreement below

Direct Debit Service Agreement Read before agreeing

This is your Direct Debit Service Agreement with Cloud Payments ACN 154 014 785, APCA User ID Number 502574. Cloud Payments have been contracted by OWNA Corp Pty Ltd to collect the instalments due under this Agreement.

Definitions

account — the account held at your financial institution from which we are authorised to arrange for funds to be debited.

banking day — a day other than a Saturday, Sunday or public holiday listed throughout Australia.

debit day — the day that payment by you to us is due.

us / we — OWNA Corp Pty Ltd.

Debiting your account

By providing a valid instruction, you have authorised us to arrange for funds to be debited from your account as authorised in the Direct Debit Request. If the debit day falls on a non-banking day, we may direct your financial institution to debit your account on the following banking day.

Amendments

We may vary any details of this agreement at any time by giving you at least 14 days written notice. You may change, stop or defer a debit payment by providing us with at least 14 days notification by emailing [email protected] or through your financial institution.

Your obligations

It is your responsibility to ensure sufficient clear funds are available in your account on the debit day. If there are insufficient funds you may be charged a fee by your financial institution and/or by us.

Disputes

If you believe there has been an error, contact us at [email protected] or (02) 8417 5022 as soon as possible. If your account has been incorrectly debited we will arrange for your financial institution to adjust your account accordingly.

Confidentiality

We will keep your account details confidential and will only disclose information as specifically required by law or for the purposes of this agreement.

Contact

OWNA Corp Pty Ltd · Suite A31E Level 3, 24–32 Lexington Drive, Bella Vista NSW 2159 · (02) 8417 5022 · [email protected]

Parent initials * Required

⚠️ The following authorisations require a parent initial from each parent listed on this enrolment. Please type your initials (e.g. JS for Jane Smith).

Transport authorisation

As per the terms and conditions of WAYS OOSH, I understand the nominated supervisor or other educator will transport the child in an ambulance in an emergency, and that I will reimburse any necessary expenses.

Parent 1 initials *

Parent 2 initials (if applicable)

First aid & Epipen / puffer authorisation

I authorise that if the child is diagnosed with asthma or anaphylaxis and an emergency occurs, the nominated supervisor or other educators may administer emergency first aid without making contact first. Educators will notify parents and/or emergency services as soon as possible.

Parent 1 initials *

Parent 2 initials (if applicable)

Regular outings & excursion transport authorisation

The service will seek separate authorisations from a parent/carer for: regular outings (once every twelve months) and any excursion that is not a regular outing. Education and Care Services National Regulations — Regulation 102(4), 102D(4)

Parent 1 initials *

Parent 2 initials (if applicable)

Medication acknowledgement

Medication will only be administered if it is in the original container with the original label and instructions clearly readable and before the expiry date. If prescribed, the label must contain the child’s name and parents must provide any instructions from the medical practitioner.

Parent 1 — I acknowledge this medication policy Parent 2 — I acknowledge this medication policy (if applicable)

PHASE 5 · 4 of 4Almost done — just a signature needed

Review & submit

Check your key details below before submitting. Click Edit on any section to go back and make changes.

Confirm your full name *

Signature *

Sign using your mouse or finger below

Sign here

🔒 By submitting, you confirm all information provided is accurate and complete. Your data is stored securely and used only for enrolment and care management purposes.

✓

You’re enrolled!

Thanks for choosing WAYS OOSH. Our team will review your application and be in touch within 1 business day.

What happens next

You’ll receive a confirmation email shortly
Our team reviews your enrolment (usually within 1 business day)
Once approved, you’ll receive access to the Owna app
From there you can start booking after school and vacation care days
If we need any missing documents we’ll reach out directly

Save your progress

Enter your email and we’ll generate a link so you can return and pick up exactly where you left off — no login needed.

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More than care, a place to grow.

Supporting Youth. Empowering Futures.

Supporting young people and families to thrive, learn, and belong

Programs & Services

How Can We Help You?

I’m a Parent

I Want to Book Vacation Care

I Want Education & Training

I Want to Work with Kids

How Can We Help You?

Get Involved

Careers

Partner with Us

Fundraise

Inspiring Youth
Through Events and
Workshops

Latest News

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Enrolment Form

Before you start — have these ready

You’re enrolled!

What happens next

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More than care, a place to grow.

Supporting Youth. Empowering Futures.

Supporting young people and families to thrive, learn, and belong

Programs & Services

How Can We Help You?

I’m a Parent

I Want to Book Vacation Care

I Want Education & Training

I Want to Work with Kids

How Can We Help You?

Get Involved

Careers

Partner with Us

Fundraise

Inspiring Youth Through Events and Workshops

Latest News

Your Support Changes Lives

Inspiring Youth
Through Events and
Workshops